Bruderheim Minor Sports Association was registered as a Society on January 29, 1981.
Corporate Access Number is 502060783.
1.1.1. Any person residing in Alberta and being a full age of eighteen (18) years, may become a member upon payment of membership fee. Membership fee in the society shall be included in the registration fee.
1.1.2. Any person who does not have a child registered in a BMSA sanctioned sport may also become a member if he/she expresses an interest in coaching and/or managing a team.
1.1.3. RIGHTS OF MEMBERS
1.2. WITHDRAWALS OR EXPULSION:
The President shall call a meeting of the Society at least once every three (3) months.
Members may vote according to preference (show of hands or secret ballot).
All meetings shall be conducted according to “Robert’s Rules of Order”.
Quorum: Seven (7) Members in good standing shall constitute a quorum at
any meeting. Board or Executive meetings require five (5) members to constitute a quorum.
The Society shall hold at least two (2) General Meetings during any given term.
The Society shall hold a General Meeting on or before May 31st in each year. Due notice is to be given to all members. The election of the incoming Board or Executive, as defined below, shall occur at this meeting. The Annual meeting date shall be set at this meeting.
The Society shall hold an Annual Meeting on or before April 30th in any given year. Due notice shall be given to all members. The Annual meeting may be held in conjunction with a General Meeting.
A Special Meeting may be called on the instruction of any two members in good standing, providing they request the President in writing to call such a meeting, and state the business to be brought before the meeting. Each member shall be notified of the meeting in writing, delivered in the mail eight days previous to the meeting or by four days notice by telephone, speaking directly to the member.
3.1. BOARD OF DIRECTORS:
The Board of Directors Executive Committee, Executive or Board, shall mean the
Board of Directors of the Society. The Board of Directors may consist of an
executive with the following positions:
Any member in good standing shall be eligible to hold any office of the Society.
Any vacancy occurring during the year shall be filled at the next meeting provided it is so stated in the notice calling such meeting.
The Booth Coordinator position shall also share in treasurer duties and be considered Co-Treasurer. In the absence of the treasurer, they shall submit reports to the executive.
3.1.1. There shall be a Board of Directors of not less than then (8) members.
3.1.2 Members shall be elected for one (1) year term, but may be elected to the
Executive several consecutive terms of office. They shall serve until their
successors are elected and installed.
The Vice President shall be elected one year, assume the Presidency the
next year and act as Past President the following year. This will provide
continuity for the Board.
Any member who has not withdrawn from membership nor been suspended nor expelled as herein provided shall have the right to vote at any meeting of the Society. Such votes must be made in person and not by proxy or otherwise.
when present, preside at all meetings of the Society and of the Board. In his absence, the Vice President shall preside at any such meetings, and in the absence of both, the Past President shall preside as chairman.
Board, and to keep accurate minutes of the same. He or she shall have charge of
the Seal of the Society. The Seal, when used, shall be authenticated by the
signature of the Secretary and the President or in case of the death or inability of
either to act, by the Vice President. In the case of absence of the Secretary, his
duties shall be discharged by such officer as may be appointed by the Board. The
Secretary shall have charge of all the correspondence of the Society and be under
the direction of the President and the Board.
Unless authorized at any meeting, and after notice of same shall been given, no officer or member of the Association shall received any remuneration of his service.
For the purpose of carrying out its objectives, the Society may borrow or raise or secure the payment of debentures, but this power shall be exercised only under the authority of the Society, and in no case shall debentures be issued without the sanction of a “Special Resolution” of the Society.
10.1.1 Should the Society dissolve, any monies obtained by public fundraising shall be dispersed to local charity/charities as voted on by the Board.
The By-Laws may be rescinded, altered or added to by “Special Resolution” passed by a majority of not less than three-fourths (3/4) of such members entitled to vote as are present in person, at a General Meeting of which one (1) month written notice specifying the intention to propose the resolution as a “Special Resolution” has been duly given.